Home | ERP for Pharmaceuticals | Stores Management
Stores Management
Store Management is an essential part of any Pharma-manufacturing
organization. The objective of a store is to efficiently and economically
provide the right materials at the time when it is required and in the condition
in which it is required.Keeping a close eye on the level of inventory
requirements is the key to smooth and uninterrupted functioning of any
production department. Sound functioning of a production department improves the
overall working of other vital interrelated departments.
Indent
Material Indent is the first document issued by stores to Purchase Dept for
ordering of the materials.Purchase Dept issues the PO and the Delivery note is
prepared after receiving the goods in the Store, the person in the stores checks
the goods physically and thereafter issues the delivery challan.
MRV
When the any department needs more materials, it requests them from stores
department with the materials requisition voucher. This, again, adds a trail to
show when the goods were moved from storage to that department. This form can
also help store person to determine when to order more materials. If he see that
goods are sitting in storage for months, they will probably stop ordering those
materials so often.
Material Inward
Vehicle In Entry
When material or item is received at stores department the details of the
vehicle used in transportation, date of entry, transport name, address, order
no, party name is captured in vehicle in entry form. This form also record if
the vehicle entered was empty or with material.
Vehicle Out Entry
Same as vehicle In form, Vehicle Out form keeps track on the vehicle leaving the
premises of company. Same field as of the vehicle In form is present in this
form too.
GRN against PO
Goods Receipt Note against PO is used when material is received in the stores.
PO is a parent document to make a GRN. User will select vendor name. All pending
PO will default automatically. User will enter Quantity information and save the
GRN. This document is active document. GRN will add material into stock,Credit
the vendor, QC department can reopen GRN and enter accepted quantity – this will
automatically add item into main stores and if item is rejected, add into
Rejection Location.
Release/Rejection
When stores generate GRN,the item is checked on basis of quality and quantity if
the item received found to be faulty or expired then the Item is released from
the stores to QC department for verification. If in verification the item found
faulty and expired the stock is rejected. In this form the GRN No, Item name,
batch no., AR No, Release date,re-test date,released quantity, UOM, Released By
etc terms are recorded.
Material Inward
Service GRN
When any service is provided by third party, the details regarding the service,
challan, valididty date, PO, invoice is tracked in this form. Also the service
provider details has been captured in here.
Material Outward
Purchase Return Voucher
When GRN is made at Stores then some item which required QC test are released to
QC department, when these items fail the QC test the purchase return is made via
this form. Purchase return voucher has debit and credit sides. While making the
purchase return voucher, the supplier’s account is debited and the purchase or
purchase return is credited. Purchase return must be passed by the purchase
department.
Sales Return
When a customer returns purchased Item, stores department account for the
return. Sales return affects your inventory levels and cost accounts. Here sales
return voucher details, item details along with quantity returned, Rate etc are
traced.
MIV
Material is issued from Stores to the actual users from different department
against a document called Material Issue voucher. Only Authorized persons from
that department can raise the Issue notes for drawing the material from
Stores.Stores issues the materials to the user department against the issue
notes after scrutinizing the same. After the issue of materials these issue
notes are sent to Accounts for issue accounting.
Stock Reconciliation
Stock Reconciliation is the process of counting and evaluating stock-in-trade,
when at year end in order to value the total stock for preparation of the
accounts. In this process actual physical stocks are checked and recorded in the
system. The actual stocks and the stock in the system should be in agreement and
accurate. If they are not, you can use the stock reconciliation tool to
reconcile stock balance and value with actual.
Item Stock(Opening Stock Detail)
Opening stock detail have the details of the stock already present in stores
i.e.it is the stock of an item at the beginning of a new inventory keeping
period. It will have the record of each item i.e. Item Name,GRN, invoice
no.,batch no, mfg date, supplier name, manufacturer name etc.
Warehouse Stacking
Warehouse stacking have the details of item, AR No.,release quantity, total
quantity placed, No. Of container placed, status etc. It also has a Stack link
on click of which you will get to know the position of that item in warehouse.
Stack
A storage type generally contains several storage spaces or slots. These are
called storage stacks. The storage stack divided in block no, room no, rack no,
shelf no,etc. The storage stack therefore describes the position in the
warehouse where the goods are or can be stored.